Job Description

As an Administrative Assistant, you will be responsible for providing comprehensive administrative support to various departments within our organization. You will handle a wide range of tasks, including managing schedules, coordinating meetings, preparing documents, answering phones, and assisting with general office management. You will be a key contributor to our smooth operations, ensuring efficiency and effectiveness across all departments.

Responsabilities

• Administrative Support:

Manage calendars, schedule appointments, and coordinate meetings for various departments
Prepare and distribute meeting materials, including agendas, presentations, and minutes.
Answer phones, greet visitors, and handle inquiries professionally.
Maintain office supplies and order necessary materials.
Assist with travel arrangements, including booking flights and accommodation.

• Data Management:

Maintain accurate records and files, both physical and electronic.
Prepare reports and presentations as needed.
Input data into databases and spreadsheets.

• Communication and Coordination:

Communicate effectively with internal and external stakeholders.
Maintain a professional and courteous demeanor in all interactions.
Collaborate with team members to ensure smooth workflow.

Required Skills.

• Proven experience in an administrative assistant role.

• Strong organizational and time management skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Detail-oriented and accuracy in data entry.

• Ability to prioritize tasks and manage multiple responsibilities

• Pleasant and professional demeanor.